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Green Tree School & Services

School Administrative Assistant Job

Philadelphia, PA

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Why You'll Love This Job

Do you have a passion for education and being a part of a mission-driven organization?  Do you want to join a fast-growing company with excellent benefits, such as tuition reimbursement, generous paid time off, and so much more?

Green Tree School & Services is seeking a qualified School Administrative Assistant to provide a wide variety of skilled administrative and clerical support to the Director of Academic Services and other senior leadership at Green Tree School & Services.


IEP Scheduling

  • In conjunction with the Director of Academic Services, create and update a schoolwide IEP compliance tracker file to ensure schoolwide adherence to special education timelines.
  • Collaborate with special education supervisors and schedule student IEP and RR meetings in a timely manner.
  • Distribute and track completion of all required special education documents for students (e.g., IEP meeting invitation, permission to evaluate, waivers, etc.).

 Student Record Management

  • Develop and maintain an organized filing system for both paper and electronic documents.
  • Maintain student confidentiality in accordance with FERPA & HIPAA privacy regulations and company policies.
  • Ensure electronic student files have finalized special education documents following the completion of the IEP meeting.
  • Upload record of attempts, as needed, to the electronic student record, when required documents have not been returned by parents/LEAs

Clerical Support

  • Prepare correspondence, reports, and paperwork as requested.
  • Maintain and update schoolwide class lists in conjunction with Admissions and Director of Academic Services.
  • Support communication of schoolwide events (e.g., Picture Day) and coordination with outside vendors during student events.


  • Associate Degree in Business Administration, Office Management, or a related field (Bachelor's preferred)
  • Minimum of 2+ years of experience as an administrative assistant, reporting directly to senior management
  • Strong organizational, project management and problem-solving skills, with impeccable multi-tasking abilities.
  • Ability to manage multiple priorities, tasks, projects and assignments in a timely manner
  • Demonstrated ability to perform data entry with accuracy and efficiency.
  • Advanced skills with Microsoft Office 365 and key programs (e.g., Word, Excel, One Note, PowerPoint, etc.)


      Eligible Green Tree School Employees will receive competitive pay and benefits including:

      • Medical, Dental, Vision, and Health Savings Account (HSA)
      • Company-paid Short and Long-Term Disability and Life Insurance
      • Voluntary Life, Hospital, and Accident Coverage
      • Generous paid time off and paid holidays
      • Tuition reimbursement
      • 401K with 100% vested company contribution
      • Healthcare, dependent care, and commuter Flexible Spending Accounts (FSA)
      • Employee Assistance Program (EAP)
      • Wellness Incentive Program
      • Employee Discount Program
      • Rewards program which allows you to earn points to purchase items


      Green Tree School & Services is a non-profit state-licensed agency that provides education, therapeutic and clinical support to children with autism disorder and severe emotional disabilities. At Green Tree School & Services, all students are instructed based on their IEP goals and the appropriate state standards as defined but the Pennsylvania Department of Education.

      Green Tree School & Services is proud to be an equal opportunities employer and embraces diversity in the workplace. We are also committed to providing a drug-free, safe workplace for our employees and the students we serve. For more information about Green Tree School & Services careers and benefits, please visit our website

      To view all our open opportunities, please visit our career site at

      If you are a current New Story employee, please apply through the UKG system. Click here, log in, and navigate to “Open Opportunities” to search and apply for current open opportunities.

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